To Remove Preliminary status reports Editor level access is required for the Report module. Manager level access is required to Remove approved status reports (see Access Levels).
See here for how to check your current access level. See here for how to apply for
a change in access level.
Removing a Report is irreversible! Make sure you understand the implications before proceeding.
If you accidentally delete data, contact the System Administrator immediately.
Removing a report from GDMS means it will not longer be accessible on the system.
It is intended for Reports which are erroneous in some way, for example duplicate entries, test reports or reports which were uploaded by mistake.
The Records Management Cycle should be used for Reports which are valid, but no longer relevant for example due to asset decommissioning or transfer. Reports which have a Legal Hold recorded as part of this process cannot be removed.
To remove a report, first navigate to the details page of the Report.
Click Remove on the command bar, and a form will appear with the following items:
Removal Reason - Select the reason from the options. If none of the options are suitable, consider whether the document should be Migrated, Transferred or Destroyed using the Records Management Cycle.
Removal Comments - Optional free-text field for general notes.
Click Save, then you will be asked to confirm before the Report is removed.
The GDMS Report, PDF Report Package and Report Certificate will all be removed by this process.
Any Exploratory Locations linked to the Report will not be affected however. You will need to remove these separately if they are also erroneous/duplicates.